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Privacy Policy

Thank you for taking an interest in photography services with photography by Zoe Nickola.
 
I understand and appreciate that providing your personal data can be concerning so I’d like to tell you a little about what I collect, how it is stored, what I use it for and why I collect it.
 
This policy is effective from 05/03/2023
 
Information collected;
 
There are some pieces of information we’ll need to collect from you to be able to understand how I can best offer my services. Therefore I ask you for:
 
·     Your full name(s)
·     Your email address(s)
·     Your mobile phone number(s)
·     Your home address(s)
·     An overview of the service you’d like from me (including your wedding venue and other supplier details if the service is wedding photography)
 
Sensitive data categories; 
 
Under GDPR law there are certain characteristics that are classed as special categories, meaning that they are likely to be more sensitive. As my role involves providing photography services for wedding days, there are certain characteristics that I may naturally become aware of due to the intimacy involved in a wedding day. For example; wedding speeches can often mention a persons past or current health diagnosis and the ceremony style can allude to a persons religious beliefs. 
 
These categories include; 
 
·     Racial or ethnic origin
·     Religious or philosophical beliefs
·     Data concerning your health
·     Your sexual orientation 

This data is only stored if it is something you have made me aware of on your initial contact form or questionaire. 
 
How this Information is stored;
 
This information is required to be stored by myself for up to 2 years after your wedding to allow for any future contact to do with your photography services such as album creation and any post service queries, this information is stored within studio ninja (the software sued to host my contact form that collects your initial enquiry), this is used across 3 devices that are all password and face ID or fingerprint protected. 
 
This information includes;
 
·     Your name
·     Your email address
·     Your mobile phone number
·     Your home address
·     Names of your bridal party & any family members / friends required for group images. 
 
I will not provide your personal information to any third parties (other than systems used to run my business, see below paragraph) unless I have your consent to do so. 
 
Sharing of information; 
 
If for any reason I require a second shooter or an associate, your details will be required to be shared with them for them to carry out the photographic services on behalf of my business, your details will not be shared with these seconds or associates until I have your written explicit permission to do so. 
 
I will not share any personal data with third parties unless I have your explicit written permission via email to do so with the exception of software used to run my business which stores your information. 

System use;
 
I use Pictime to deliver my wedding galleries, Showit hosts my website, Studio Ninja runs my customer management system and the contact forms on my website. All systems have their own privacy and GDPR policy which can be found on their individual websites;

Pictime - https://www.pic-time.com/privacy-policy
Showit - https://showit.com/privacy/
Studio ninja - https://www.studioninja.co/privacy-policy/
 
Withdrawal of consent; 
 
Withdrawal of consent for me to store and use your personal data can be given at any time, please email info@zoenickola.com if you wish for consent to be withdrawn and data will be deleted. 
 
Use of Images for promotional purposes; 
 
Images from your photography services may be posted on my social media pages, website and used for promotional purposes only (eg, printed for wedding fairs). When you sign your contract for photographic services this information is included within the text and a tick box option will be given to you within your final questionaire, allowing you to choose what platforms your images are used on, if any. 
 
Please be aware that social media captions may also contain your names. For example; 
 
John and Jane 
Or 
Mr and Mrs Doe 
 
You have the right to withdraw from this usage and if you wish for me not to use your images or withdraw consent for me to do so, please contact me via email at info@zoeickola.com or make me aware of this at the time of signing your contract or filling out your questionaire. 
 
Consent from wedding guests; 
 
As I take candid images throughout the day, II work on the assumption that as I have been hired to cover the event, that the permission to take images of anything and anyone is granted. However if I am taking group shots, I will ask permission from people to take their photo and these will appear in your password protected gallery. However if for any reason these images need to be removed, please contact me at info@zoencikola.com and I will remove this as soon as possible. 
 
 
Access requests; 
 
If, for any reason, you need to access the data that I hold for you, please request this be emailing info@zoencikola.com
 
If you have any queries or concerns regarding this policy, please contact me via email at info@zoenickola.com